Mail Interactions

Approvals and satisfaction surveys by email, no login required

Mail Interactions puts action buttons in GLPI notification emails. The approver approves or refuses an approval request, and the requester validates the solution, reopens the ticket or answers the satisfaction survey, with no login: just click the button in the email and confirm on the page that opens, where a comment can also be left.

LicensedGLPI 11 and 12

Features

It works on tickets and changes (approval, solution validation and satisfaction survey) and on problems (solution validation). On installation, the module creates the notifications and email templates with the buttons, which you edit in GLPI like any other template. The templates come ready in six languages (Portuguese, English, Spanish, French, German and Italian), and each recipient gets the email in their own; other languages receive English. The answer is saved in GLPI itself: the approval as if the approver had answered in GLPI, with business rules applied; an accepted solution closes the ticket and a refused one reopens it, with a follow-up; and the rating goes to GLPI's native satisfaction survey.

Each link can be used only once and has a validity period: 7 days by default, adjustable. The solution validation link lasts for the entity's automatic closing delay, when set, and the survey link for the survey duration set in the entity. Once a button is used, the opposite one stops working. The pages open in the recipient's language, and the Layouts tab shows a preview of each one.

Approve or refuse ticket and change approval requests straight from the email, with no login

Solution validation or reopening by the requester, with a follow-up recorded in the ticket

Satisfaction survey from 1 to 10 stars, with the rating saved in GLPI's native survey

Single-use link with adjustable validity; once answered, the opposite button stops working

Notifications and email templates with the buttons created on installation and editable in GLPI

Comment that can be made mandatory to approve, refuse, validate or reopen, and for the lowest survey ratings

Emails in the recipient's language: Portuguese, English, Spanish, French, German and Italian

How it works

Step 1

Adjust the email templates

On installation, the module creates the approval, solution validation and satisfaction survey notifications, already with the buttons. Edit the templates in GLPI or use the module tags in your own templates.

Step 2

GLPI sends the email

When an approval is requested, a ticket is solved or GLPI generates the satisfaction survey, the notification goes out with links unique to each recipient.

Step 3

The recipient answers with no login

They click the button, check the summary on the page that opens, leave a comment if they want and confirm. The page is shown in their language.

Step 4

GLPI is updated

The approval, the ticket status or the survey is updated in GLPI itself, with business rules applied. A link that was already used, has expired or belongs to a request already answered shows a notice page.

See it in action

A quick tour of what the plugin does in practice.

Video demo coming soon.

Image gallery

Start using Mail Interactions

View available plans or read the full article about this module.

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